Information on the protection of individuals with regard to the processing of personal data

(General Data Protection Regulation (EU) 2016/679, Article 13)

The processing of the personal data requested for registration on the portal will be based on the principles of lawfulness, fairness and transparency to protect the fundamental rights and freedoms of individuals.

For this purpose, the following information shall be provided:

  1. The data controller is the Ministry of Foreign Affairs and International Cooperation (MAECI) of the Republic of Italy which operates, in this specific case, through the Embassy of Italy in Luxembourg, 5 rue Marie-Adélaïde L-2128 Luxembourg, E-mail:, Tel. (+352) 443644-1.
  2. For queries or complaints about privacy, the interested party may contact
    the MAECI's Head of Personal Data Protection (DPO) at the following postal addresses: Ministry of Foreign Affairs and International Cooperation, Piazzale della Farnesina 1, 00135 ROMA, Tel. 0039 06 36911 (switchboard), E-mail:; certified mail:
  3. The personal data provided during registration on the portal will be entered into a database
    of Italian researchers and professionals working in Luxembourg, which will be used to:
    • foster contacts among the portal’s users and promote exchanges of information in the fields of science, technology and innovation;
    • allow the Embassy to send users newsletters and invitations to events that they may find interesting.
  4. The provision of data during registration as well as any further data processing is subject to consent. Any refusal to the data processing will not allow the interested party to access the service.
  5. Data processing, carried out by personnel specifically appointed by the Embassy of Italy, will be carried out in an automated way.
  6. The data provided by the interested party during registration will be made available exclusively to the other users of the portal
  7. The provided data will be deleted from the portal and the database upon request of the interested party. Furthermore, five years after registration to the portal, the Embassy of Italy will ask the users for online confirmation of their interest in the service and will delete any personal data of those parties who fail to provide confirmation, resulting from a lack of response or an express refusal.
  8. The interested party may request access to his/her own personal data and, under the conditions set out in the current legislation, he/she may request their modification. Within the limits set by the law and without prejudice to any possible consequences for the provision of the service, he/she may also request the
    cancellation of such data, as well as the limitation of the treatment or the opposition to treatment. In these cases, the interested party must submit a specific request to the facilities indicated in point 1, notifying the RPD of MAECI for information.
  9. If you believe that your rights with regards to privacy have been violated, you may file a complaint with the DPM (Data Protection Manager)
    of MAECI. If you are not satisfied with the answer, you may contact, in Italy, the Data Protection Supervisor: Piazza Venezia 11, 00187 Rome - Tel. +39 06696771, 0039-06696771 (switchboard) ordinary E-mail:, certified E-mail: